About this job:
The Events & Activation Operations Executive supports the end-to-end execution of brand campaigns and activations, from planning and budgeting to logistics and on-site coordination. This role ensures smooth delivery of events, PR kits, and community engagements while collaborating across teams and maintaining brand standards.
Job Description:
- Collaborate with internal teams to brainstorm and prepare proposals, mood boards, mock-ups, and decks for internal reviews or client pitching.
- Conduct research to stay updated on consumer engagement trends, experiential marketing, and competitor activities.
- Draft and manage campaign budgets, ensuring cost efficiency within allocated margins.
- Work with procurement and vendors to source cost-effective materials, props, or venues without compromising quality.
- Oversee end-to-end execution of campaigns under the Activation department, including PR kits, influencer events, public activations, roadshows, and both online and offline social activations.
- Lead logistics planning, including vendor coordination, material sourcing, manpower arrangement, and timeline management.
- Serve as a key liaison between internal departments (creative, accounts, logistics) and external stakeholders (clients, suppliers, venues) to ensure smooth campaign execution.
- Schedule and lead coordination meetings or site recces as needed.
- Support on-site event execution, covering logistics coordination, rehearsals, crew briefings, troubleshooting, and quality control.
- Ensure smooth post-event wrap-up, teardown, and return of items.
- Prepare post-event reports and analyses to assess campaign performance, identify improvements, and share learnings for future initiatives.
- Assist in managing product fulfillment and ensure timely, accurate deliveries through coordination with couriers and internal teams.
- Contribute to the planning and execution of internal engagement events.
Job Requirements
- Min 1 – 2 years of experience in events and/or marketing/advertising sectors.
- Proficient in Microsoft Office & Google Workspace.
- Strong teamwork skills to work efficiently with internal teams, vendors, and clients.
- Thrives in Fast-Paced Environments.
- Ability to manage multiple projects simultaneously.
- Independent detail-oriented and has a good sense of wit.
- Effective communication skills.
- Willingness to travel & work flexible hours outside standard office hours when required.
- Bonus: Basic knowledge of Adobe skills.
- Bonus: Event experience with large scale events or social activations is a big advantage.
- Must be willing to travel and work outside of usual working hours when necessary.
Job Location:
KUALA LUMPUR, MALAYSIA
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